Money

Accounting with no commission: students pay you directly, as you agreed, and Memova counts how many lessons took place, how many are paid and who owes whom — in lessons and, if a price is set, in money.

How it counts

• The unit is a 50-minute lesson. A 25-minute lesson is a half, so a balance can be fractional: 6½.
• A payment is “paid for N lessons”: a student’s claim that you confirm, or an entry of your own.
• A lesson that took place is deducted. A missed lesson and a late cancellation by the student are not deducted until you press “Deduct” yourself. A lesson cancelled by the teacher, or in good time, is never deducted.
• Never counted at all: a “Test call” (a call to check the connection) and the free intro lesson — in the lists they are marked “not counted”.
• Debt is lessons that took place before the payment came in. Lessons go in order of time: each is paid while the confirmed payments cover it. So a later payment settles the debt for earlier lessons — as in life.

Money does not pass through Memova, and it takes no cut. The price is only there so the balance reads in money too.

The month

The teacher’s menu → Money. The heading is the month; the arrows on the right are “Previous month” and “Next month” (not past the current one). Months are calendar months in your time zone. A lesson belongs to the month it took place in, a payment to the month you confirmed it in.

Four tiles

1. Done — how many of this month’s lessons were deducted from balances, and how many hours that is.
2. For lessons — those lessons in money at each student’s price: “deducted from balances”.
3. Paid — payments confirmed this month, in money, and how many.
4. Balance now — not for the month but as of today: how much students have paid ahead, and under it “and UAH 3,000 owed” or “no debts”.

Without a price the money tiles show “—”, and under the tiles: “No price set — accounting is in lessons, without money.” with a “Set a price” link.

Students’ claims

A student transfers the money as you agreed and presses “Report a payment”: how many lessons, a comment (“by card, from PrivatBank”), a receipt if they like. You get a notification, and a line appears above the table — “Olya Koval says they paid 5 · UAH 2,500” — with the date and the comment:

• “Confirm 5” — the lessons go onto the balance; the student is told;
• “Another number” — a different amount came in: it leads to the statement, where you type your own number and confirm it;
• “Not received” — the money did not arrive: the claim stays in the history as “not confirmed”, the balance does not change, the student is told.

Claims also wait on “Today” → “Waiting for you” and on the student’s page.

Who and how much

A row for each student:

• Student — the name, leading to the student’s page;
• Price — the price of a 50-minute lesson for this student;
• Done — this month’s lessons and what they are worth;
• Paid — what was confirmed this month, and under it “last payment 3 Oct” or “no payments yet”;
• Balance — as of today: “owes 6”, “6 ahead” or “settled”, and in money;
• “Statement” — the pair’s statement.

The month’s lessons

All your lessons of the month, newest first: day and time, student, length (and “outside Memova” if it was held elsewhere), status — “done”, “missed”, “cancelled” — and whether it is “paid”, “unpaid” or “not counted”; on the right, how many words were given in it.

• Filters: “All”, “Done”, “Missed”, “Cancelled”.
• 12 rows show first, then “Show … more”.
• A row leads to the student’s page — there “Past lessons” holds everything that happened.

This list is the lesson archive: look for older lessons in earlier months.

The balance on a student’s page

• “Paid ahead” or “Owed” — how many lessons and how much money.
• The pips: booked lessons the payment covers, the free remainder, or — red — the debt.
• Under them — “lasts until 7 Nov”, “lessons took place before the payment came in” or “all settled”, and “a claim for 5 waits for you” if the student has reported a payment.
• “Record a payment” — your own entry (see below); “Statement” — the statement.

In the “Ahead” block, next to the coming lessons, you can see where the payment runs out: “last one paid” and “unpaid until paid for”. When one lesson or less is left on the balance, the student gets a reminder.

The statement

Money → Statement or the student’s page → ⋯ → Terms and statement.

• The balance: the number of lessons — “lessons on the balance” or “unpaid lessons” — in money, and a line “paid 0 · done 6” · “1 more booked”.
• Terms — the price (“UAH 500 per 50 min, UAH 250 per 25 min”) and your text for the student. “Edit terms”: “Price for this student (empty — as in settings)”, the currency, “Payment details and terms” — say, a card number and “paid ahead for 10 lessons”. The student sees these terms when reporting a payment.

Here a claim has one more action: the “other number” field and “Confirm” — confirm a different number of lessons than the student wrote. A receipt, if attached, opens from the “receipt” link.

History — every line of the pair, newest first: payments (marked “waits for confirmation”, “not confirmed”), your entries and corrections, lessons marked “unpaid”, who did not come, late cancellations; on the right, plus or minus lessons. Next to a missed lesson and a late cancellation — “Deduct” / “Don't deduct”; next to each lesson — “Open”.

Recording a payment by hand

For cash, a lesson given as a gift, or a correction: “Record a payment” on the student’s page, or the “Record manually” form in the statement.

• The number — “lessons (negative takes off the balance; 0.5 = half)”: 10 adds ten lessons, −1 takes one off, 0.5 is half a lesson.
• A comment — “cash”, “trial as a gift”, “correction”.
• “Record” — the entry stands at once; the student does not need to confirm it. A minus shows in the history as “Correction”.

Correcting a lesson

For a week after a lesson, on the student’s page under “Past lessons” there is a “Correct the lesson” menu: “Mark as done” / “Mark as missed”, “It was 25 min” or 50, “Deduct” / “Don't deduct”. The balance and “Money” recount by themselves. A lesson held elsewhere is added by “Lesson outside Memova” in the same place — it is counted once the student confirms it.

Price

• The general one — Settings → Schedule and lessons → Booking rules → Price per 50-min lesson, with the currency.
• One for a single student — in the statement, “Edit terms”; an empty field means as in the settings.
• The price multiplies the lessons: change it and the money for the past is recounted too, because the books are kept in lessons.

On a phone

The tiles stand two in a row, and each student in “Who and how much” becomes a card of their own with the same numbers.

Questions

Why is “Done” smaller than the number of lessons in the list?

The list also has missed and cancelled lessons, and test calls. The tile counts only the ones deducted.

A student paid for 10 but wrote 5.

Open the statement, type 10 into “other number” and confirm.

How do I give a lesson as a gift?

“Record a payment” → 1 → “Record”, with a comment.

Does the student see my entries?

Yes, a pair has one statement: the student sees the same lines and the same balance.

Open Memova